When creating or editing a Self-Programming command for "Add or Edit Move to Folder Command' (for Outlook or Lotus)" there are a couple of points and issues that everyone needs to be aware of:
1. Outlook e-mail folders cannot have any spaces in the e-mail folder name. For example, if you have a folder name "Bill VIP", you must either eliminate the space between Bill and VIP (i.e., BillVIP) or replace all spaces with an underscore ( _ ). If you need to have multiple word e-mail folder names, then use underscores between (i.e., Bill_VIP). Another approach is to enter the folder name using only the name before the first space. For example, if you have an e-mail folder under the inbox that is named "Bill Black" and there is no other folder anywhere with the prefix "Bill", then simply eliminate any of the folder name portion after "Bill". That is, instead of using:
This is one way of avoiding the need to add an underscore or eliminate the spaces. Regardless of what method that you use keep in mind that each folder name must have a unique prefix.
3. make certain that no folder is a partial name of a second folder. For example, don't have folders named: "sample", "sample1", and "sample2 because a command to move to, change to, or send to a folder under this condition can result in going to either the folder named "sample" or to the "inbox". To prevent this, name your folders with no common prefix (i.e., sample1, sample2, or sample3, or 1sample, etc.).
4. Keep in mind that if any e-mail folder is a child or grandchild etc. of a primary folder, the folder tree must be specified completely with ' > ' separating each parent, child, grandchild, etc. and there can be no spaces anywhere.
5. One of the easiest ways to create the folder correctly is to do the following:
When you highlight a folder in Microsoft Outlook, the folder location is shown in the Address box to the right of the Search the web icon (Globe with the magnifying glass). If you copy that location and paste it into the Folder text box in the "Configuration for Moved to Folder commands" dialog and then edit it to conform to the configuration requirements, that will save you the trouble of having to dictate or type it in. For example:
is what you would copy. The address box shows that Outlook e-mail folder path prefixed by outlook:. You don't have to copy that just the primary, secondary, tertiary etc. folder path as shown above. Note that there is an underscore between multiple words as specified and required in #1 above.
You would then only have to convert the above by replacing the ' ' with the '>', remembering that you shouldn't leave any spaces anywhere in the folder path.
6. WSR, if you're using Windows Speech Recognition, handles certain types of commands differently than Dragon NaturallySpeaking. For example, when opening these dialogs, the command is to say the number followed by "open" (i.e., 1 open). In some cases with WSR you may have to repeat the command. In other cases you may have to simply highlight the number that you want and then say "OK". In other cases and on other systems, the commands work fine in WSR. We're just making you aware of this. Our suspicion is that this is a command recognition issue, but we're looking into it to see why on some systems it works properly with WSR and on others it does not. Regardless, it is important that everyone be aware of this. Also, these commands work properly with DNS in all cases. Only WSR has the problem(s) noted.
7. The "folder" in the command line is optional. That is you can say Change to/Send to/Move to folder but it isn't necessary to add "folder" to the command. Also note that Send to/Move to move any highlighted e-mail message to the specified folder. Change to will change to that specified e-mail message folder but will not move any e-mail messages. This is useful for simply locating and going directly to a specific e-mail message folder.
Most of this information is contained either in the dialog boxes themselves or in the VoicePower help (Show Voice Shortcuts Lesson / Show Section 1). However, some of the issues noted above are not contained in such, which is the reason for this post.Chucker2010-03-09 12:29:31